Warehouse locations can be created in 3 ways, with each being useful depending on your requirements.

  • If you only need to add a single warehouse location, then Adding a single Warehouse location is the best option
  • If you want to generate an entire row of locations, then Adding Warehouse locations in Bulk will allow you to do this quickly
  • Finally, if you want to generate an entire warehouse set of locations through an excel spreadsheet then Adding Warehouse locations via Import/Export is the way to go

Adding a single Warehouse location

To add a single warehouse location, navigate to the Warehouse Locations page by selecting in the main menu Warehouse, then selecting Warehouse Locations in the drop-down menu.

Next, select +Add a Single Warehouse Location

Complete the fields as required and refer to the Warehouse Location Fields guide if you are unsure what a particular field is for.

The Name field is system generated by combining the Row, Bay, Level, Depth fields. It cannot be populated manually unless you tick "Set Name Manually"

Click on Create location and a success banner will appear at the top of the browser. The browser will also take you to the View Warehouse Location page for the newly created warehouse location.

You can now navigate back to the Warehouse Locations page and you will see the newly created location within the All tab.

Adding Warehouse Locations in Bulk

You can add "Single Pallet" Warehouse Locations in bulk, this is useful if you're wanting to produce a whole Row of Locations quickly. (for example, A-01-01 to A-10-04, which is a total of 40 locations, ie: A-01-01. A-01-02, A-01-03, A-01-04 ... A-10-01, A-10-02, A-10-03, A-10-04).

If you are printing labels with Warehouse Location Labels, the total number of characters that can be used in the Warehouse Location Name is 14. For Location names that require more than 14 characters, labels will need to be printed manually

To begin, from the Warehouse Locations screen, select the More button and then Add Warehouse Locations in Bulk from the drop-down menu.

From here, enter in the starting Bay, Levels and (optionally) Depth and then the ending Bay, Levels and (optionally) Depth. Again, refer to the Warehouse Location Fields article in you are unsure what a field is for.


Finally, click Generate and the locations will be created. A success banner will display at the top of the browser informing you how many locations were created. This is worth checking against how many locations you intended to create.

Adding Warehouse locations via Export/Import

Before adding locations using this tool, we recommend adding at least one location using the "Add a single Warehouse location" method as this will populate the exported XLS file with an example location to reference.

This method of creating Warehouse Locations requires exporting an XLS file, updating it, and then importing the XLS back into the CartonCloud web app. For CartonCloud to read the XLS file back in fields need to be formatted correctly based on the example location.

Start by Exporting your Warehouse Locations by selecting the More button, then Export to XLS in the drop-down menu.

Open the downloaded file using a spreadsheet program such as Excel.

From here, add your new locations into the XLS template.

Make sure to leave the id column blank on all new records (as CartonCloud tries to override existing records if an id is provided)

Save the file, and then import it back into CartonCloud by selecting the More button, then Import XLS in the drop-down menu, then selecting the XLS file you saved earlier.

If the import is successful, the new locations will be created and a Success banner will be displayed. From here you will need to scroll to the bottom of the confirmation page and click Confirm Import (if you do not, the changes to warehouse locations will not be applied).

If the import is unsuccessful due to an issue such as formatting, an Error banner will be displayed and the error will be described.

If you receive an error, you can find out information about why it's occurred by following the same actions as the animation below. 

In the example above, an error occurred due to the id column not being left blank in the row of a new location. To fix this you would need to delete the contents of the ID columns cell at the line (row) number stated in the error message.