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Office Administrator

See the job advertised on Seek

  • Highly skilled on a computer, proficient in all kinds of desktop and web-based applications; including:

    • Mid to high level skills in Excel (pivot tables, IF, VLOOKUP etc.)

    • Experience in Xero/Accounting software

  • Bookkeeping experience and good general accounting knowledge

  • Experienced in administrative tasks such as invoicing and bank reconciliation

  • Strong communicator with excellent written and spoken English skills

  • Ability to prepare accurate, effective, complete and easily understood reports and other forms of written communication

  • Reliable and self-motivated, with great organizational abilities and an attention to detail

  • Strong time management and organisational skills

  • Ability to be flexible, adaptable and organise & prioritise multiple duties

  • Strong record keeping skills

  • Ability to complete complex tasks with minimal supervision

  • Confident at developing and adhering to processes

  • Helpful, friendly attitude; great interpersonal skills

  • Able to work in a fast paced environment with constantly changing requirements

Most of all though, we are looking for someone who is driven, adaptable and willing to learn.

The role

  • General bookkeeping and accounting tasks (AR, AP, reconciliation, setting up billing plans, budget tracking etc.)

  • Handling expenses and billing cycles

  • Preparation and data entry of invoices

  • Invoicing clients and following up debtors

  • Managing staff expense requests

  • Answering calls, handling billing/accounts queries and redirecting other queries to the appropriate person within the organisation; taking messages

  • Creating agendas and taking meeting minutes

  • Documenting internal processes

  • Planning and arranging events (beach volleyball, Christmas party, offsite meetings etc.)

  • Working with others on the team to make travel arrangements as required

  • Performing first-level recruitment tasks (monitor job ads, converse with recruiters, load candidates into HR system, arrange interviews etc.)

  • Ensuring essential HR duties are completed (leave requests, onboarding/offboarding etc.)

  • General front desk duties (managing reception area, looking after visitors, signing for packages etc.)

  • Maintaining office supplies and re-ordering as needed

  • Setting up workspaces for new employees and ensuring all required equipment is available on their first day

  • Arranging services and trades as needed

  • Taking responsibility for the day-to-day running of the CartonCloud office (cleaners, bins, grocery supplies etc.)

Essentially, we are looking for someone to assist with the smooth running of our office, deal with operational requirements and to contribute to CartonCloud’s continuous growth by ensuring everybody on the team has the tools and support they need to work efficiently.




  • Minimum requirement: Degree in Accounting, Finance or Economics.

  • 7-10 years experience in finance industry having worked in audit, managing a team and being part of consulting or transaction services.

  • Potentially have come from a strong financial background and had the opportunity to have worked in a startup and understand what’s required in terms of both financial and performance/commercial metrics.

  • Ability to work with the leadership team to drive the necessary commercial/performance metrics and undertake all financial & governance requirements for the board.

  • Excellent interpersonal and communication skills (written + verbal).

  • Ideally: Prior experience working in a venture-backed startup / scaleup.

  • Experience in M&A

Most of all though, we are looking for someone who is driven, adaptable and willing to learn.

The role

At present we have no CFO. Our CEO handles this responsibility and needs to delegate (hence the role!). Day to day bookkeeping and end of month journals, payroll etc are handled by our office administrator. She may ask our external accountant for assistance on particular things - but reports directly into the CEO.

Key responsibilities which will be taken on by CFO:

  • Reporting directly to the CEO, take responsibility for the financial, legal and regulatory side of things off the CEO.

  • Assume ownership and responsibility over the company’s financial performance..

  • Setting and monitoring departmental budgets.

  • Handling the regulatory side of the business - working with lawyers to ensure legal documents are correct (funding, insurance, terms of service, etc) and that documents are filed correctly with ASIC, ATO etc.

  • Involvement in pricing strategy with the leadership team.  

  • Creating, measuring and reporting on financial KPIs. 12-month rolling forecasts, developing budgets (and measures) to provide financial structure to the leadership team and their relevant divisions.

  • Preparation of all financial reporting, leading year-end audit, R&D submission, grants, working with accountant to submit BAS, PAYG, End of Year etc.

  • Working with the CEO and Board on longer term business and financial planning.  Involving working on additional capital raising and/or M&A activities.


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